Call to Order and Roll Call
The Government Contract Review Committee met on Tuesday, December 11, 2012, at 10:00 AM, in Room 171 of the Capitol Annex. Representative Dennis Horlander, Chair, called the meeting to order, and the secretary called the roll.
Present were:
Members: Senator Vernie McGaha, Co-Chair; Representative Dennis Horlander, Co-Chair; Senators Julian M. Carroll, Carroll Gibson, and Paul Hornback; Representatives Brent Housman and Brent Yonts.
Guests: Hiren Desai, Felicia Cummings-Smith, Judith Peercy, Toyah Robey, Jennifer Stafford, Jerry Frantz, Bobbie Hughes, Jamie Goins, Bill Harris, Steve Byers, Russ Salsman, Amy Barnes, Lynsey Womack, Kathy Burke, Michele Blevins, Claudia Johnson, David Gayle, Todd Trapp, Leslie Stamper, Col. Steve Bullard, Mike Hardin, Travis Powell, Joe Barrows, Gene Kiser, and Peter Goodman.
LRC Staff: Kim Eisner, Charles Booker, and Becky Brooker.
RESOLUTIONS
Co-Chair Vernie McGaha read a resolution honoring Representative Brent Housman. Senator Julian Carroll moved to adopt the resolution. Representative Brent Yonts seconded the motion. The resolution was adopted.
Senator Paul Hornback read a resolution for Co-Chair Vernie McGaha. Senator Paul Hornback moved to adopt the resolution. Representative Brent Yonts seconded the motion. The resolution was adopted.
A motion was made by Representative Yonts to approve Minutes of the November 2012 meeting of the committee. Senator McGaha seconded the motion, which passed without objection.
NOVEMBER DEFERRED ITEM
EDUCATION, DEPARTMENT OF
Kentucky Association of School Administrators, 1200000397. Hiren Desai and Felicia Cummings-Smith discussed the contract with the committee. A motion was made by Representative Yonts to consider the contract as reviewed. Senator Carroll seconded the motion, which passed without objection.
DEFERRED ITEM
TRANSPORTATION CABINET:
International Municipal Sign Association, 13000001097. A motion was made by Representative Yonts to defer the contract to the January 2013 meeting of the committee. Senator Carroll seconded the motion, which passed without objection.
A motion was made Representative Yonts to consider as reviewed, the Personal Service Contract List, with exception of those items selected for further review by members of the committee. Senator McGaha seconded the motion, which passed without objection.
A motion was made by Representative Yonts to consider as reviewed, the Personal Service Contract Amendment List, with exception of those items selected for further review by members of the committee. Senator McGaha seconded the motion, which passed without objection.
A motion was made by Representative Yonts to consider as reviewed, the Memoranda of Agreement List, with exception of those items selected for further review by members of the committee. Senator McGaha seconded the motion, which passed without objection.
A motion was made by Representative Yonts to consider as reviewed, the Memoranda of Agreement Amendment List, with exception of those items selected for further review by members of the committee. Senator McGaha seconded the motion, which passed without objection.
THE FOLLOWING PERSONAL SERVICE CONTRACTS WERE REVIEWED WITHOUT OBJECTION:
CABINET FOR HEALTH AND FAMILY SERVICES:
Conliffe Sandmann & Sullivan, 1300001263.
CORRECTIONS, DEPARTMENT OF:
Transitions Incorporated, 1300001087; Big Brothers Big Sisters of Kentuckiana Incorporated, 1300001107.
DEPARTMENT FOR BEHAVIORAL HEALTH, DEVELOPMENTAL AND INTELLECTUAL DISABILITIES:
Med Care Pharmacy, LLC, 1300001199.
DEPARTMENT FOR ENVIRONMENTAL PROTECTION:
Dade Moeller & Associates Incorporated, 1300001166.
DEPARTMENT FOR NATURAL RESOURCES:
R M Johnson Engineering Incorporated, 1300000965.
DEPARTMENT OF ENERGY DEVELOPMENT AND INDEPENDENCE:
Kentucky School Board Association, 1300001180.
DEPARTMENT OF HOUSING, BUILDING, AND CONSTRUCTION:
Code Administrative Associates of Kentucky, 1300000997.
EDUCATION, DEPARTMENT OF:
Multi, 1300000301; Mike Wilson, 1300001029; Jeffrey Eastham, 1300001030; Patrick Law Firm, 1300001031; Vaughn Murphy PLLC, 1300001032; Janet M. Hall, 1300001033; Embry Merritt Shaffar Womack, PLLC, 1300001034.
EDUCATIONAL TELEVISION, KENTUCKY:
Brian Vincent, 1300001099; Diana Rhea Deen, 1300001100.
FINANCE AND ADMINISTRATION CABINET - DIVISION OF ENGINEERING:
CMTA Incorporated, 1300000458.
HIGHER EDUCATION ASSISTANCE AUTHORITY, KENTUCKY:
Zarzaur & Schwatrz PC, 1300001104.
KENTUCKY STATE UNIVERSITY:
Marcia D. Boyd, KSU-13-12.
NORTHERN KENTUCKY UNIVERSITY:
McGladrey, LLP, 2013-623.
STATE POLICE, DEPARTMENT OF:
Michael Carnahan, 1300001254; Samuel R. Little, 1300001255; Robert G. Massie, 1300001256; Danny Clark, 1300001257; Kevin B. Guier, 1300001258; John L. Pratt, 1300001259.
TRANSPORTATION CABINET:
GRW Engineers Incorporated, 1300001196; H A Spalding Incorporated, 1300001215; HDR Engineering Incorporated, 1300001218; Parsons Brinckerhoff Incorporated, 1300001224; Johnson Depp and Quisenberry, 1300001260; Gresham Smith and Partners, 1300001306; Neel-Schaffer, Incorporated, 1300001307.
UNIVERSITY OF KENTUCKY:
Luckett & Farley, A131100; Stengel-Hill Architecture, A131120; Witt/Kieffer, K13-168; Scientific Certification Systems, K13-169.
UNIVERSITY OF LOUISVILLE:
Advances in Education, 13-139; Honkamp Krueger & Company, P.C., 13-141.
WESTERN KENTUCKY UNIVERSITY:
Multi, 121434.
WORKFORCE INVESTMENT, OFFICE OF:
Dr. Chua Corazon, 1300000930.
THE FOLLOWING PERSONAL SERVICE AMENDMENTS WERE REVIEWED WITHOUT OBJECTION
CABINET FOR HEALTH AND FAMILY SERVICES:
Conliffe Sandmann and Sullivan, 1300001263.
CORRECTIONS, DEPARTMENT OF:
Transitions Incorporated, 1300001087; Big Brothers Big Sisters of Kentuckiana Incorporated, 1300001107.
DEPARTMENT FOR BEHAVIORAL HEALTH, DEVELOPMENTAL AND INTELLECTUAL DISABILITIES:
Med Care Pharmacy, LLC, 1300001199.
DEPARTMENT FOR ENVIRONMENTAL PROTECTION:
Dade Moeller & Associates Incorporated, 1300001166.
DEPARTMENT FOR NATURAL RESOURCES:
R M Johnson Engineering Incorporated, 1300000965.
DEPARTMENT OF ENERGY DEVELOPMENT AND INDEPENDENCE:
Kentucky School Board Association, 1300001180.
DEPARTMENT OF HOUSING, BUILDING, AND CONSTRUCTION:
Code Administrative Associates of Kentucky, 1300000997.
EDUCATION, DEPARTMENT OF:
Multi, 1300000301; Mike Wilson, 1300001029; Jeffrey Eastham, 1300001030; Patrick Law Firm, 1300001031; Vaughn Murphy PLLC, 1300001032; Janet M. Hall, 1300001033; Embry Merritt Shaffar Womack, PLLC, 1300001034.
EDUCATIONAL TELEVISION, KENTUCKY:
Brian Vincent, 1300001099; Diana Rhea Deen, 1300001100.
FINANCE AND ADMINISTRATION CABINET - DIVISION OF ENGINEERING:
CMTA Incorporated, 1300000458.
HIGHER EDUCATION ASSISTANCE AUTHORITY, KENTUCKY:
Zarzaur & Schwatrz PC, 1300001104.
KENTUCKY STATE UNIVERSITY:
Marcia D. Boyd, KSU-13-12.
NORTHERN KENTUCKY UNIVERSITY:
McGladrey, LLP, 2013-623.
STATE POLICE, DEPARTMENT OF:
Michael Carnahan, 1300001254; Samuel R. Little, 1300001255; Robert G. Massie, 1300001256; Danny Clark, 1300001257; Kevin B. Guier, 1300001258; John L. Pratt, 1300001259.
TRANSPORTATION CABINET:
GRW Engineers Incorporated, 1300001196; H A Spalding Incorporated, 1300001215; HDR Engineering Incorporated, 1300001218; Parsons Brinckerhoff Incorporated, 1300001224; Johnson Depp and Quisenberry, 1300001260; Gresham Smith and Partners, 1300001306; Neel-Schaffer, Incorporated, 1300001307.
UNIVERSITY OF KENTUCKY:
Luckett & Farley, A131100; Stengel-Hill Architecture, A131120; Witt/Kieffer, K13-168; Scientific Certification Systems, K13-169.
UNIVERSITY OF LOUISVILLE:
Advances in Education, 13-139; Honkamp Krueger & Company, P.C., 13-141.
WESTERN KENTUCKY UNIVERSITY:
Multi, 121434.
WORKFORCE INVESTMENT, OFFICE OF:
Dr. Chua Corazon, 1300000930.
THE FOLLOWING MEMORANDA OF AGREEMENTS WERE REVIEWED WITHOUT OBJECTION
DEPARTMENT FOR ENVIRONMENTAL PROTECTION:
UK Research Foundation, 1300000791.
DEPARTMENT OF ENERGY DEVELOPMENT AND INDEPENDENCE:
University of Kentucky Research Foundation, 1300001183.
EARLY CHILDHOOD ADVISORY COUNCIL:
Scott County Board of Education, 1300000789.
EDUCATION, DEPARTMENT OF:
Morehead State University, 1300000891; Eastern Kentucky University, 1300000894; Madison County Board of Education, 1300000970; Eastern Kentucky University, 1300001209.
EDUCATION, OFFICE OF THE SECRETARY:
Council on Postsecondary Education, 1300000885.
FISH & WILDLIFE, DEPARTMENT OF:
University of Louisville Stream Institute Civil & Environmental Engineering, 1300000327; University of Louisville Research Foundation, 1300000507; Murray State University, 1300000841.
INFRASTRUCTURE AUTHORITY:
Mountain Water District, 1300001249; Clay County Fiscal Court, 1300001289; City of Hanson, 1300001295; City of Hyden, 1300001300; Breathitt County Water District, 1300001302; Breathitt County Water District, 1300001303; Breathitt County Water District, 1300001305; Floyd County Fiscal Court, 1300001341.
MILITARY AFFAIRS, DEPARTMENT OF:
Multi, 1300000312; Multi, 1300001145.
OFFICE OF THE GOVERNOR, DEPARTMENT FOR LOCAL GOVERNMENT:
Muhlenberg County Fiscal Court, 1300000801; Pulaski County Fiscal Court, 1300001109; Ohio County Fiscal Court, 1300001114; Harlan County Fiscal Court, 1300001137; Harlan County Fiscal Court, 1300001146; Knox County Fiscal Court, 1300001167; Union County Fiscal Court, 1300001172; Clay County Fiscal Court, 1300001174; Leslie County Fiscal Court, 1300001177; Pike County Fiscal Court, 1300001178; Pike County Fiscal Court, 1300001181; Pike County Fiscal Court, 1300001200; Pike County Fiscal Court, 1300001201; Pike County Fiscal Court, 1300001202; City of Richmond, 1300001213; Muhlenberg County Fiscal Court, 1300001217; City of Uniontown City Treasurer, 1300001223; University of Louisville Research Foundation, 1300001266; Clinton County Fiscal Court, 1300001292.
POST SECONDARY EDUCATION, COUNCIL ON:
Southern Regional Education Board, 1300001020.
STATE POLICE, DEPARTMENT OF:
Kentucky Medical Service, 1300000379.
TRANSPORTATION CABINET:
Kentucky Department of Fish and Wildlife Resources, 1300000936.
THE FOLLOWING MEMORANDA OF AGREEMENT AMENDMENTS WERE REVIEWED WITHOUT OBJECTION
ADMINISTRATIVE OFFICE OF THE COURTS:
Morehead State University, 1200000784; Morehead State University, 1200000785; Morehead State University, 1200001292.
AGRICULTURE, DEPARTMENT OF:
Multi, 0900011602; Multi, 0900011666.
DEPARTMENT FOR AGING & INDEPENDENT LIVING:
Four Rivers Behavioral Health, 1200001065; Pennyroyal Mental Health, 1200001066; Green River Regional Mental Health Mental Retardation Board, 1200001067; Lifeskills Incorporated, 1200001068; Communicare Incorporated, 1200001069; Seven Counties Services, 1200001070; Northern Kentucky Regional Mental Health Mental Retardation Board, 1200001071; Comprehend Incorporated, 1200001072; Pathways Incorporated, 1200001073; Mountain Comp Care Center, 1200001074; Kentucky River Community Care, 1200001075; Cumberland River Mental Health Mental Retardation Board Incorporated, 1200001076; Lake Cumberland Mental Health Mental Retardation Board, 1200001077.
DEPARTMENT FOR COMMUNITY BASED SERVICES:
Kentucky Domestic Violence Association, 1200001640.
EDUCATION, DEPARTMENT OF:
Daviess County Board of Education, 1200001888; Treasurer Green County Board of Education, 1200001892; Treasurer Jefferson County Board of Education, 1200001903; Treasurer Trigg County Board of Education, 1200001904; Treasurer Danville Independent Board of Education, 1200001906; Treasurer Jefferson County Board of Education, 1200001911; Treasurer Jefferson County Board of Education, 1200001914; Treasurer Daviess County Board of Education, 1200001915; Treasurer Jefferson County Board of Education, 1200001926; Treasurer Jefferson County Board of Education, 1200001943; Treasurer Jefferson County Board of Education, 1200001946; Treasurer Jefferson County Board of Education, 1300000215; Treasurer Jefferson County Board of Education, 1300000216; University of Louisville Research Foundation, 1300000392; Treasurer Jefferson County Board of Education, 1300000404; Treasurer Jefferson County Board of Education, 1300000585; Treasurer Jefferson County Board of Education, 1300000586; Treasurer Jefferson County Board of Education, 1300000587; Treasurer Jefferson County Board of Education, 1300000718.
FAIR BOARD:
Louisville Fire Department, 1300000385.
OFFICE OF THE GOVERNOR, DEPARTMENT FOR LOCAL GOVERNMENT:
City of Fulton, 1000000965; Marshall County Fiscal Court, 1000001167; City of Hanson, 1000003233; City of Livermore, 1100000529; Carlisle County Fiscal Court, 1100001745; Hardin County Fiscal Court, 1100001750; Adair County Fiscal Court, 1100002019; Campbell County Fiscal Court, 1100002020; City of Livermore, 1100002055; Graves County Fiscal Court, 1100002320; City of Benton, 1100002321; Calloway County Fiscal Court, 1100002616; City of Jeffersontown, 1200001433; City of Bardwell, 1200001470.
WORKFORCE INVESTMENT, OFFICE OF:
Western Kentucky Assist Technology Center, 1200003156; Redwood School and Rehabilitation Center, 1200003158.
THE FOLLOWING PERSONAL SERVICE CONTRACTS WERE SELECTED FOR FURTHER REVIEW
EASTERN KENTUCKY UNIVERSITY
J&M Global Solutions, 14-028. Judith Peercy discussed the contract with the committee. A motion was made by Representative Yonts to consider the contract as reviewed. Senator Carroll seconded the motion, which passed with Representative Housman and Senators McGaha and Hornback voting NO.
EDUCATION, DEPARTMENT OF
Assessment Solutions Group, 1300001269. Hiren Desai, Toyah Robey, and Jennifer Stafford discussed the contract with the committee. A motion was made by Senator McGaha to consider the contract as reviewed. Representative Yonts seconded the motion, which passed without objection.
FAIR BOARD
Clifford Rippetoe, 1300001162; Scarlett W. Mattson, 1300001273; David H. Snowden, 1300001282. Jerry Frantz discussed the contracts with the committee. A motion was made by Senator Hornback to consider the contracts as reviewed. Representative Yonts seconded the motion, which passed without objection.
JUVENILE JUSTICE, DEPARTMENT OF
Management Registry Service, 1300001286. Bobbie Hughes and Jamie Goins discussed the contract with the committee. A motion was made by Senator McGaha to consider the contract as reviewed. Representative Yonts seconded the motion, which passed with Senator Gibson voting NO.
THE FOLLOWING PERSONAL SERVICE CONTRACTS AMENDMENTS WERE SELECTED FOR FURTHER REVIEW
UNIVERSITY OF KENTUCKY
Grant Cooper & Associates, K13-142. Bill Harris and Steve Byers discussed the contract with the committee. A motion was made by Representative Yonts to consider the contract as reviewed. Senator Carroll seconded the motion, which passed without objection.
THE FOLLOWING MEMORANDA OF AGREEMENTS WERE SELECTED FOR FURTHER REVIEW
OFFICE OF THE GOVERNOR, DEPARTMENT FOR LOCAL GOVERNMENT
City of Saint Charles, 1300000873; Bell County Fiscal Court, 1300001247. Russ Salsman, Amy Barnes, and Lynsey Womack discussed the contracts with the committee. A motion was made by Representative Yonts to consider the contracts as reviewed. Senator Carroll seconded the motion, which passed with Senator Gibson electing to abstain (PASS) and Representative Housman voting NO.
THE FOLLOWING MEMORANDA OF AGREEMENTS AMENDMENTS WERE SELECTED FOR FURTHER REVIEW
DEPARTMENT FOR BEHAVIORAL HEALTH, DEVELOPMENTAL AND INTELLECTUAL DISABILITIES
Four Rivers Behavioral Health, 1200001791; Pennyroyal Mental Health, 1200001792; Green River Regional Mental Health Mental Retardation Board, 1200001793; Lifeskills Incorporated, 1200001794; Communicare Incorporated, 1200001795; Seven Counties Services, 1200001796; Comprehend Incorporated, 1200001798; Pathways Incorporated, 1200001799; Mountain Comprehensive Care Center, 1200001800; Kentucky River Community Care, 1200001801; Cumberland River Mental Health Mental Retardation Board Incorporated, 1200001802; Lake Cumberland Mental Health Mental Retardation Board, 1200001803; Bluegrass Regional Mental Health Mental Retardation, 1200001804. Kathy Burke, Michele Blevins, and Claudia Johnson discussed the contracts with the committee. A motion was made by Representative Housman to consider the contracts as reviewed. Representative Yonts seconded the motion, which passed without objection.
DEPARTMENT FOR COMMUNITY BASED SERVICES
Lake Cumberland CSO Incorporated, 1200001498. David Gayle and Todd Trapp discussed the contract with the committee. A motion was made by Senator Hornback to defer the contract to the January 2013 meeting of the committee. Representative Housman seconded the motion, which passed with Representative Horlander voting NO.
EDUCATION, DEPARTMENT OF
Treasurer Paris Independent Board of Education, 1200001885. Hiren Desai, Toyah Robey, and Jennifer Stafford discussed the contract with the committee. A motion was made by Senator McGaha to consider the contract as reviewed. Representative Yonts seconded the motion, which passed without objection.
THE FOLLOWING MEMORANDA OF AGREEMENTS FOR $50,000 & UNDER WERE SELECTED FOR FURTHER REVIEW
MILITARY AFFAIRS, DEPARTMENT OF
Kentucky Wing Civil Air Patrol, 1300001210. Leslie Stamper and Col. Steve Bullard discussed the contract with the committee. A motion was made by Senator Hornback to consider the contract as reviewed. Representative Yonts seconded the motion, which passed without objection.
WESTERN KENTUCKY UNIVERSITY
Kentucky State Police, 2013-004. Per the agency’s request, this contract was withdrawn.
EXEMPTION REQUESTS
KENTUCKY DEPARTMENT OF FISH & WILDLIFE:
The Kentucky Department of Fish & Wildlife requested an exemption from the two year contracting restrictions; 100% Federal Funds. Mike Hardin discussed the exemption requested with the committee. A motion was made by Senator Carroll to defer the request to the January 2013 meeting of the committee. Senator McGaha seconded the motion, which passed with Representative Yonts voting NO.
COUNCIL ON POSTSECONDARY EDUCATION:
The Council on Postsecondary Education requested a continued exemption from the two year contracting restrictions of the Biennial Time Limit for 100% Federally Funded Grant Agreements including GEAR UP, Improving Educator Quality (IEQ) and Kentucky Adult Education. Travis Powell discussed the exemption request with the committee. A motion was made by Representative Yonts to grant the exemption through December 31, 2013. Senator Carroll seconded the motion, which passed without objection.
DEPARTMENT OF MILITARY AFFAIRS, OFFICE OF THE ADJUTANT GENERAL
The Department of Military Affairs, Office of the Adjutant General requested an exemption from committee’s routine review process for federally funded Chemical Stockpile Emergency Program (CSEPP) agreements and will provide the committee with quarterly reports. Leslie Stamper and Col. Steve Bullard discussed the exemption with the committee. A motion was made by Representative Yonts to grant the exemption through December 31, 2013. Senator Carroll seconded the motion, which passed without objection.
DEPARTMENT OF MILITARY AFFAIRS DIVISION OF EMERGENCY MANAGEMENT
The Department of Military Affairs Division of Emergency Management requested an exemption from committee’s routine review process for FEMA funded MOAs and Grants for declared emergencies and will provide the committee with quarterly reports. Leslie Stamper and Col. Steve Bullard discussed the exemption with the committee. A motion was made by Representative Yonts to grant the exemption through December 31, 2013. Senator McGaha seconded the motion, which passed without objection.
COMMERCIAL MOBILE RADIO SERVICE EMERGENCY TELECOMMUNICATIONS BOARD (CMRS)
The Commercial Mobile Radio Service Emergency Telecommunications Board (CMRS) requested an exemption from committee’s routine review process for all Purchase Orders (Master Agreements) issued as instruments of obligation for grant funds awarded by the CMRS Board and will provide quarterly reports. Joe Barrows discussed the exemption with the committee. A motion was made by Representative Yonts to grant the exemption through December 31, 2013. Senator Carroll seconded the motion, which passed without objection.
OFFICE OF HOMELAND SECURITY:
The Office of Homeland Security requested an exemption from committee’s routine review process for all agreements issued as instruments of obligation for funds under State and Federal Homeland Security Grant Programs and will provide quarterly reports. Gene Kiser discussed the exemption with the committee. A motion was made by Representative Yonts to grant the exemption through December 31, 2013. Senator Carroll seconded the motion, which passed without objection.
ENERGY AND ENVIRONMENT CABINET, DIVISION OF WATER:
The Energy and Environment Cabinet, Division of Water requested a continued exemption from two year contracting restrictions for Nonpoint Source MOAs and PSCs; 100% federally funded. Peter Goodman discussed the exemption with the committee. A motion was made by Representative Yonts to grant the exemption through December 31, 2013. Senator Carroll seconded the motion, which passed without objection.
ENERGY AND ENVIRONMENT CABINET:
The Energy and Environment Cabinet requested a continued exemption from two year contracting restrictions for the remaining phases of the Map Modernization Management Support and Risk Mapping Grant; 100% federally funded. Peter Goodman discussed the exemption with the committee. A motion was made by Representative Yonts to grant the exemption through December 31, 2013. Senator Carroll seconded the motion, which passed without objection.
ENERGY AND ENVIRONMENT CABINET, DIVISION OF CONSERVATION:
The Energy and Environment Cabinet, Division of Conservation requested an exemption from two year contracting restrictions for Nonpoint Source MOAs and PSCs; 100% federally funded. Peter Goodman discussed the exemption with the committee. A motion was made by Representative Yonts to grant the exemption through December 31, 2013. Senator Carroll seconded the motion, which passed without objection.
With no further business before the committee, the meeting adjourned at 11:53AM.