Government Contract Review Committee

 

Committee Minutes

<MeetMDY1> January 14, 2013

 

Call to Order and Roll Call

The<MeetNo2> Government Contract Review Committee met on<Day> Monday,<MeetMDY2> January 14, 2013, at<MeetTime> 10:00 AM, in<Room> Room 171 of the Capitol Annex. Kim M. Eisner, Committee Staff Administrator, called the meeting to order, and the secretary called the roll.

 

Present were:

 

Members:<Members> Senator Sara Beth Gregory, Co-Chair; Representative Dennis Horlander, Co-Chair; Senators Julian M. Carroll, Paul Hornback, and Christian McDaniel; Representatives Brad Montell and Brent Yonts.

 

Guests: Jason Dunn, Virginia Carrington, David Gayle, Anna Whites, Mike Hardin, Scott King, Benjy Kinman, Jim Erwin, Julie Brewer, Lynda Thomas, Connie Neal, Leslie Brown, Connie Payne, Stacy Phillips, Cassandra Weiss, and Amy Monroe.

 

LRC Staff: Kim Eisner, Charles Booker, and Becky Brooker.

 

ELECTION OF SENATE MEMBER CO-CHAIR

Ms. Kim Eisner opened the floor for nominations from a Senate member for the position of co-chair.

 

Senator McDaniel made a motion to nominate Senator Gregory as co-chair. Senator Hornback seconded the motion.

 

Senator Carroll made a motion that nominations for co-chair cease and that Senator Gregory be elected by acclamation. Senator McDaniel seconded the motion. Senator Gregory was elected by acclamation and presided for the remainder of the meeting.

 

A motion was made by Representative Yonts to approve Minutes of the December 2012 meeting of the committee. Representative Horlander seconded the motion, which passed without objection.

 

DECEMBER DEFERRED ITEMS

TRANSPORTATION CABINET:

International Municipal Sign Association (IMSA), 1300001097. A motion was made by Representative Yonts to defer the contract to the February 2013 meeting of the committee. Representative Horlander seconded the motion, which passed without objection.

 

DEPARTMENT FOR COMMUNITY BASED SERVICES:

Lake Cumberland CSO Incorporated, 1200001498. Jason Dunn, Virginia Carrington, David Gayle, and Anna Whites discussed the contract with the committee. A motion was made by Representative Yonts to consider the contract as reviewed. Representative Horlander seconded the motion, which passed without objection.

 

DECEMBER AGENDA ITEM #12: EXEMPTION REQUEST/ KENTUCKY DEPARTMENT OF FISH AND WILDLIFE:

 The Kentucky Department of Fish & Wildlife requested an exemption from the two year contracting restrictions for the Fees-in-lieu of Mitigation (FILO) Program. Mike Hardin, Scott King, and Benjy Kinman discussed the exemption request with the committee. A motion was made by Representative Yonts to grant the exemption through December 31, 2015. Representative Horlander seconded the motion, which passed without objection.

 

A motion was made by Representative Yonts to consider as reviewed, the Personal Service Contract List, with exception of those items selected for further review by members of the committee. Representative Horlander seconded the motion, which passed without objection.

 

A motion was made by Representative Yonts to consider as reviewed, the Personal Service Contract Amendment List, with exception of those items selected for further review by members of the committee. Representative Horlander seconded the motion, which passed without objection.

 

A motion was made by Representative Yonts to consider as reviewed, the Memoranda of Agreement List, with exception of those items selected for further review by members of the committee. Representative Horlander seconded the motion, which passed without objection.

 

A motion was made by Representative Yonts to consider as reviewed, the Memoranda of Agreement Amendment List, with exception of those items selected for further review by members of the committee. Representative Horlander seconded the motion, which passed without objection.

 

THE FOLLOWING PERSONAL SERVICE CONTRACTS WERE REVIEWED WITHOUT OBJECTION:

ADMINISTRATIVE OFFICE OF THE COURTS:

Littler Mendelson, 1300001350.

 

ATTORNEY GENERAL, OFFICE OF THE:

Baron & Budd, PC, 1300001063; Bailey Perrin Bailey, PLLC, 1300001163; Parry, Deering, Futscher, & Sparks, PSC, 1300001371.

 

DEPARTMENT FOR BEHAVIORAL HEALTH, DEVELOPMENTAL AND INTELLECTUAL DISABILITIES:

AMS Temporaries Incorporated, 1300001454; Crown Services Incorporated, 1300001455.

 

DEPARTMENT FOR NATURAL RESOURCES:

Tichenor and Associates, 1300001203; Secon Incorporated, 1300001297.

 

DEPARTMENT FOR PUBLIC HEALTH:

Mayo Medical Laboratories d/b/a Mayo Collaborative Services, 1300000678; National Jewish Health, 1300001318.

 

DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL:

Adanta Group, 1300001021.

 

EASTERN KENTUCKY UNIVERSITY:

Access Wellness Group, 14-025; Stoll Keenon Ogden, PLLC, 14-030.

 

EDUCATIONAL TELEVISION, KENTUCKY:

Kathy Osmus, 1300001372; Catherine Fillmore-Hoyt, 1300001375; Steven G. Shaw, 1300001376.

 

FINANCE AND ADMINISTRATION CABINET - DIVISION OF ENGINEERING:

Senler Campbell & Associates Incorporated, 1300001179; Vaughn & Melton, 1300001299.

 

FISH & WILDLIFE, DEPARTMENT OF:

Copperhead Environmental Consulting Incorporated, 1300001188.

 

JUSTICE CABINET:

William C. Ralston, 1300001399.

 

KENTUCKY COMMUNITY & TECHNICAL COLLEGE SYSTEM:

SCATE Incorporated KCT-PS-554; Horizon Group International, KCT-PS-555; Fox Valley Technical Community College, WiscOnline, KCT-PS-556.

 

KENTUCKY STATE UNIVERSITY:

SEM Works, 13-13.

 

KY HORSE RACING AUTHORITY:

Rood & Riddle Equine Hospital, 1300001485.

 

TRANSPORTATION CABINET:

HMB Professional Engineers Incorporated, 1300001320; H A Spalding Incorporated, 1300001392; American Engineers Incorporated, 1300001393; WMB Incorporated, 1300001394; CDM Smith Incorporated, 1300001400; DLZ Kentucky Incorporated, 1300001429; E A Partners, PLC, 1300001430.

 

UNIVERSITY OF KENTUCKY:

Bender Associates Architects, A131130.

 

WESTERN KENTUCKY UNIVERSITY:

Standard Parking Corporation, 121350; Ross Tarrant Architects, 121435.

 

THE FOLLOWING PERSONAL SERVICE AMENDMENTS WERE REVIEWED WITHOUT OBJECTION:

COMMISSION FOR CHILDREN WITH SPECIAL HEALTH CARE NEEDS:

Patient Services Incorporated, 1200001815.

 

DEPARTMENT FOR COMMUNITY BASED SERVICES:

Child Care Council of Kentucky, 1200002082.

 

DEPARTMENT FOR ENVIRONMENTAL PROTECTION:

Coyle & Associates, 1200002500.

 

DEPARTMENT FOR NATURAL RESOURCES:

Bowser Morner Associates Incorporated, 0900012877; Tee Engineering Company Incorporated, 1300000962.

 

FINANCE AND ADMINISTRATION CABINET - DIVISION OF ENGINEERING:

Sherman Carter Barnhart, 0700003932; Hastings & Chivetta Architects, 0700004255; EOP Architects, PSC, 1100002570; Architectural Investments, 1200001704; BFMJ Incorporated, 1200002456; ATC Associates Incorporated, 1200002604.

 

JUVENILE JUSTICE, DEPARTMENT OF:

Commonwealth Research Consulting Incorporated, 1200003541.

 

KENTUCKY HOUSING CORPORATION:

Crowe Horwath, LLP, 2013-16.

 

KENTUCKY LOTTERY CORPORATION:

Affiliated Forensic Laboratory, 13-12-019-2.

 

MOREHEAD STATE UNIVERSITY:

Scannell & Kurz Incorporated 13-019.

 

NORTHERN KENTUCKY UNIVERSITY:

Multi, 2014-563-1; Pinnacle Environmental, 846-13.

 

PUBLIC ADVOCACY, DEPARTMENT FOR:

Erwin Wayne Lewis, 1200003669.

 

TRANSPORTATION CABINET:

HDR Engineering Incorporated, 0700005909; Community Transportation Solutions, 0900012152; Stantec Consulting Services Incorporated, 1000000578; GRW Aerial Surveys Incorporated, 1100000704; HRV Conformance Verification, 1100000720; HDR Engineering Incorporated, 1100001906; HDR Engineering Incorporated, 1200000534; J M Crawford & Associates Incorporated, 1200001322; Frost Brown Todd, LLC, 1300000015; GRW Engineers Incorporated, C-01125603-2; Johnson, Depp, & Quisenberry, C-01167628-6.

 

UNIVERSITY OF LOUISVILLE:

Studio Kremer Architects, 13-130.

 

THE FOLLOWING MEMORANDA OF AGREEMENTS WERE REVIEWED WITHOUT OBJECTION:

ADMINISTRATIVE OFFICE OF THE COURTS:

Morehead State University, 1300001425; Morehead State University, 1300001507.

 

DEPARTMENT OF ENERGY DEVELOPMENT AND INDEPENDENCE:

Department of Local Government, 1300001344; Department of Local Government, 1300001345.

 

ENERGY AND ENVIRONMENT CABINET, OFFICE OF THE SECRETARY:

McCracken County Fiscal Court, 1300001407.

 

INFRASTRUCTURE AUTHORITY:

Perry County Fiscal Court, 1300001373; City of Sturgis, 1300001386; Muhlenberg County Water District, 1300001447; Perry County Fiscal Court, 1300001501; Perry County Fiscal Court, 1300001502.

 

OFFICE OF THE GOVERNOR, DEPARTMENT FOR LOCAL GOVERNMENT:

Johnson County Fiscal Court, 1300000946; Lee County Fiscal Court, 1300001280; City of Hardin, 1300001310; City of Edmonton, 1300001364; Harlan County Fiscal Court, 1300001365; Christian County Fiscal Court, 1300001385; City of Elkhorn City, 1300001411; City of Prestonsburg, 1300001415; Henderson County Fiscal Court, 1300001434; Morgan County Fiscal Court, 1300001449; City of Morehead, 1300001500.

 

THE FOLLOWING MEMORANDA OF AGREEMENT AMENDMENTS WERE REVIEWED WITHOUT OBJECTION:

 AGRICULTURE, DEPARTMENT OF:

Multi, 0900011602; Multi, 0900011666.

 

CORRECTIONS, DEPARTMENT OF:

University of Kentucky Research Foundation, 1200002586.

 

DEPARTMENT FOR BEHAVIORAL HEALTH, DEVELOPMENTAL AND INTELLECTUAL DISABILITIES:

University of Kentucky Research Foundation, 1200001394; Northern Kentucky Regional Mental Health Mental Retardation Board, 1200001797.

 

DEPARTMENT FOR COMMUNITY BASED SERVICES:

Eastern Kentucky University, 1200001467; Community Action Kentucky Incorporated, 1200001485; Kentucky Association of Sexual Assault Programs, 1200001486; Community Action of Southern Kentucky Incorporated, 1200001507.

 

DEPARTMENT FOR FAMILY RESOURCE CENTERS & VOLUNTEER SERVICES:

Barren County Board of Education, 1300000226; Project Unite, 1300000230.

 

EDUCATION, DEPARTMENT OF:

Boyle County Board of Education, 1200001899; Kentucky Valley Educational Cooperative, 1200002706; Eastern Kentucky University, 1200002904; Western Kentucky University Research Foundation, 1200002906; Fayette County Treasurer, 1300000245.

 

OFFICE OF THE GOVERNOR, DEPARTMENT FOR LOCAL GOVERNMENT:

Martin County Fiscal Court, 0800010600; City of Irvine, 0800010717; Hart County Fiscal Court, 1000002168; City of Florence, 1000003294; Henry County Fiscal Court, 1000004185; City of Frankfort, 1100000662; City of Auburn, 1100000663; City of Brownsville, 1100000664; City of Millersburg, 1100000697; City of Mt. Sterling, 1100000700; Housing Authority of Henderson, 1100000881; City of Glasgow, 1100001449; Christian County Fiscal Court, 1100001709; Henderson County Fiscal Court, 1100001744; Crittenden County Fiscal Court, 1100001970; City of Eddyville, 1100002024; City of Providence, 1200000206; City of Calvert City, 1200000451; Harlan County Fiscal Court, 1200000990; Martin County Economic Development Authority, 1200001281.

 

TRANSPORTATION CABINET:

University of Kentucky Research Foundation, 1200002761.

 

THE FOLLOWING PERSONAL SERVICE CONTRACTS WERE SELECTED FOR FURTHER REVIEW:

CORRECTIONS, DEPARTMENT OF

Correctcare Incorporated, 1300001272. Jim Erwin and Julie Brewer discussed the contract with the committee. A motion was made by Representative Yonts to consider the contract as reviewed. Representative Horlander seconded the motion, which passed without objection.

 

EDUCATIONAL TELEVISION, KENTUCKY

Janna Chiang, 1300001363. Lynda Thomas discussed the contract with the committee. A motion was made by Representative Yonts to consider the contract as reviewed. Representative Horlander seconded the motion, which passed with Senator Hornback voting NO.

 

THE FOLLOWING MEMORANDUM OF AGREEMENT WAS SELECTED FOR FURTHER REVIEW:

DEPARTMENT FOR COMMUNITY BASED SERVICES

Kentucky Housing Corporation, 1300001283. Jason Dunn, Virginia Carrington, and David Gayle discussed the contract with the committee. A motion was made by Senator Carroll to consider the contract as reviewed. Representative Yonts seconded the motion, which passed with Representative Montell voting NO.

 

THE FOLLOWING MEMORANDA OF AGREEMENTS AMENDMENTS WERE SELECTED FOR FURTHER REVIEW:

ADMINISTRATIVE OFFICE OF THE COURTS

Communicare Incorporated Adult, 1200002876; River Valley Behavioral Health, 1200002892. Connie Neal, Leslie Brown, and Connie Payne discussed the contracts with the committee. A motion was made by Representative Yonts to consider the contract as reviewed. Representative Horlander seconded the motion, which passed without objection.

 

EXEMPTION REQUESTS

CABINET FOR HEALTH AND FAMILY SERVICES:

The Cabinet for Health and Family Services requested a continued exemption for all local health department Memoranda of Agreements and Amendments from the committee’s routine review process and will provide quarterly reports. Stacy Phillips and Cassandra Weiss discussed the exemption request with the committee. A motion was made by Representative Yonts to grant the exemption through December 31, 2013. Representative Horlander seconded the motion, which passed without objection.

 

ENERGY AND ENVIRONMENT CABINET:

The Energy and Environment Cabinet requested an exemption from the two year contracting restrictions and an exemption from the committee’s routine review process for the Division of Abandoned Mine Lands Waterline Memoranda of Agreements and will provide quarterly reports. Amy Monroe discussed the exemption request with the committee. A motion was made by Representative Yonts to grant the exemption through December 31, 2013. Representative Horlander seconded the motion, which passed without objection.

 

With no further business before the committee, the meeting adjourned at 11:25 AM.