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2020-2026 capital planning process

KRS Chapter 7A establishes a six-year capital planning process applicable to all branches and agencies of Kentucky state government. That process requires each state agency to submit its capital plan for a six-year period to the Capital Planning Advisory Board (CPAB) no later than April 15 of each odd-numbered year.

Version One of the capital planning system will open for preparation of the 2020-2026 agency capital plans in January 2019. Version 0 is read-only, and is for review purposes only. Agencies will have the opportunity at various times during the year to amend their plans as needed.

Changes to the Planning System

There are no changes to the web-based capital planning system this year.

Capital Project Thresholds
Legislation passed during the 2018 Regular Session of the General Assembly amended KRS 7A.010 and KRS 45.750 in regard to capital project thresholds for capital construction and information technology projects for Executive Branch agencies. The thresholds have increased from $600,000 to $1,000,000. There was no change to the $200,000 equipment threshold. Executive Branch projects carried over from the 2018-2024 agency capital plans that do not meet the new thresholds should be deleted from the system.

Key dates for the 2020-2026 capital planning process (tentative)

Version Opening date Closing date Description
Version 1 January 9 April 15 Initial capital plan submission
Version 2 June 3 June 17 Revisions/amendments to Version 1
Version 3 July 8 July 22 Revision/amendments to Version 2
Version 4 August 23 November 15 Revisions/amendments to Version 3

April 15, 2019 Statutorily mandated due date for submission of agency plans to CPAB
June-September 2019 Board meetings and review of agency capital plans
November 1, 2019 Transmittal of the Statewide Capital Improvements Plan to the heads of the three branches of government
November 15, 2019 Year-end closing of the capital planning system

IT Project Review – Commonwealth Office of Technology

During the capital planning process, the Commonwealth Office of Technology (COT) is primarily responsible for the review, assessment, and enterprise ranking for executive branch IT projects (excluding postsecondary education.) Agencies with IT projects in their capital plans will be contacted by COT staff after the submission period to schedule a short presentation to the scoring committee. (The scoring criteria for the 2020-2026 planning period are currently being developed, and will be posted on the COT website upon finalization in late January.)

Six-Year Capital Plan Building Standards Guidance

Word Document



2020-2026 Capital Planning Instructions

Capital Planning Advisory Board homepage  

Detailed Instructions - Functions

Set Agency Level Priorities
Set Cabinet Level Priorities
Plan Validation
Plan Submission
Agencies With Proposed Capital Projects And Whose Plans Are Submitted To CPAB Through A Cabinet
Agencies With Proposed Capital Projects And Whose Plans Are Submitted Directly To CPAB
Agencies With No Proposed Capital Projects And Whose Plans Are Submitted To CPAB Through A Cabinet
Agencies With No Proposed Capital Projects And Whose Plans Are Submitted Directly To CPAB  

Detailed Instructions - Background Forms

Form SYP-B1 - Agency Mission and Programs
Form SYP-B2 - Agency Facilities Management
Form SYP-B3 - Capital-Related Reports
Form SYP-B5 - Status of Recently Completed/Ongoing Projects
Form SYP-B4a - State-Owned Property Administered by the Agency
Form SYP-B4b - Vacant Square Footage in State-Owned Facilities Managed/Administered by the Agency
Form SYP-B4c - Space Occupied in State-Owned Property Administered by Another Agency
Form SYP-B4d - Non-State-Owned Property Occupied by the Agency
Form SYP-B4e - Space Occupied (Subleased) in Non-State-Owned Property Leased by Another State Agency
Form SYP-B4f - State-Owned Aircraft  

Detailed Instructions - Plan Forms

Form SYP-P1 - Agency Plan Overview
Form SYP-P2 - Proposed Projects
Form SYP-P3 - Space Needs
Form SYP-P4 - Space Reductions  

Detailed Instructions - Ancillary Forms

Form SYP-A2 - Agency Bond Priorities
Form SYP-A3 - Off-Budget Funds

*The above documents are Microsoft Word documents. If you are unable to view the documents, an alternate format is available upon request to