Title 907 | Chapter 010 | Regulation 015
907 KAR 10:015.Payments for outpatient hospital services.
Section 1.
Definitions.(1)
"Critical access hospital" or "CAH" means a hospital meeting the licensure requirements established in 906 KAR 1:110 and KRS 216.380.(2)
"Department" means the Department for Medicaid Services or its designee.(3)
"Emergency medical condition" is defined by 42 U.S.C. 1395dd(e)(1).(4)
"Federal financial participation" is defined in 42 C.F.R. 400.203.(5)
"Finalized" means approved or final as determined by the Centers for Medicare and Medicaid Services (CMS).(6)
"Flat rate" means a set and final rate representing reimbursement in entirety with no subsequent cost settling.(7)
"Lock-in recipient" means a recipient enrolled in the department's lock-in program pursuant to 907 KAR 1:677.(8)
"Lock-in recipient's designated hospital" means the hospital designated to provide nonemergency care for a lock-in recipient pursuant to 907 KAR 1:677.(9)
"Nonemergency" means that a condition or situation does not require an emergency service pursuant to 42 C.F.R. 447.53.(10)
"Outpatient cost-to-charge ratio" means the ratio determined by dividing the costs reported on Supplemental Worksheet E-3, Part III, Page 12 column 2, line 27 of the cost report by the charges reported on column 2, line 20 of the same schedule.(11)
"Recipient" is defined by KRS 205.8451(9).Section 2.
In-State Outpatient Hospital Service Reimbursement.(1)
(a)
Except for critical access hospital services, outpatient hospital laboratory services, or a service referenced in subsection (6) of this section, the department shall reimburse on an interim basis for in-state outpatient hospital services at a facility specific outpatient cost-to-charge ratio based on the facility's most recently filed cost report.(b)
An outpatient cost-to-charge ratio shall be expressed as a percent of the hospital's charges.(2)
Except as established in subsection (6) of this section, a facility specific outpatient cost-to-charge ratio paid during the course of a hospital's fiscal year shall be designed to result in reimbursement, at the hospital's fiscal year end, equaling ninety-five (95) percent of a facility's total outpatient costs incurred during the hospital's fiscal year.(3)
Except as established in subsections (4) and (6) of this section:(a)
Upon reviewing an in-state outpatient hospital's as submitted cost report for the hospital's fiscal year, the department shall preliminarily settle reimbursement to the facility equal to ninety-five (95) percent of the facility's total outpatient costs, excluding laboratory services, incurred in the corresponding fiscal year; and(b)
Upon receiving and reviewing an in-state outpatient hospital's finalized cost report for the hospital's fiscal year, the department shall settle final reimbursement, excluding laboratory services, to the facility equal to ninety-five (95) percent of the facility's total outpatient costs incurred in the corresponding fiscal year.(4)
(a)
The department's total reimbursement for outpatient hospital services shall not exceed the aggregate limit established in 42 C.F.R. 447.321.(b)
If projections indicate for a given state fiscal year that reimbursing for outpatient hospital services at ninety-five (95) percent of costs would result in the department's total outpatient hospital service reimbursement exceeding the aggregate limit established in 42 C.F.R. 447.321, the department shall proportionately reduce the final outpatient hospital service reimbursement for each hospital to equal a percent of costs which shall result in the total outpatient hospital reimbursement equaling the aggregate limit established in 42 C.F.R. 447.321.(5)
In accordance with 42 U.S.C. 1396r-8(a)(7), a hospital shall include the corresponding healthcare common procedure coding (HCPC) code if billing a revenue code of 250 through 261 or 634 through 636 for an outpatient hospital service.(6)
(a)
Except for a critical access hospital, the department shall reimburse a flat rate of twenty-five (25) dollars for a screening of a lock-in recipient to determine if an emergency medical condition exists.(b)
A hospital shall use revenue code 451 to bill for a service referenced in paragraph (a) of this subsection.(c)
A service or reimbursement for a service referenced in paragraph (a) of this subsection, shall not be included:1.
With a hospital's costs for reimbursement purposes; and2.
In any cost settlement between the department and hospital.(7)
In accordance with 907 KAR 10:014:(a)
Except for a service referenced in subsection (6) of this section, the department shall not reimburse for a nonemergency service, other than a screening in accordance with 907 KAR 10:014, Section 2(6)(a), provided to a lock-in recipient if provided by a hospital other than the lock-in recipient's designated hospital.(b)
The department shall not reimburse for a nonemergency service provided to a lock-in recipient in an emergency department of a hospital.Section 3.
Out-of-State Outpatient Hospital Service Reimbursement. Excluding services provided in a critical access hospital and laboratory services, reimbursement for an outpatient hospital service provided by an out-of-state hospital shall be ninety-five (95) percent of the average in-state outpatient hospital cost-to-charge ratio.Section 4.
Critical Access Hospital Outpatient Service Reimbursement.(1)
The department shall reimburse for outpatient hospital services in a critical access hospital as established in 42 C.F.R. 413.70(b) through (d).(2)
A critical access hospital shall comply with the cost reporting requirements established in Section 6 of this administrative regulation.Section 5.
Outpatient Hospital Laboratory Service Reimbursement.(1)
The department shall reimburse for an in-state or out-of-state outpatient hospital laboratory service:(a)
At the Medicare-established technical component rate for the service in accordance with 907 KAR 1:028 if a Medicare-established component rate exists for the service; or(b)
By multiplying the facility's current outpatient cost-to-charge ratio by its billed laboratory charges if no Medicare rate exists for the service.(2)
Laboratory service reimbursement, in accordance with subsection (1) of this section, shall be:(a)
Final; and(b)
Not settled to cost.(3)
An outpatient laboratory hospital laboratory service shall be reimbursed in accordance with this section regardless of whether the service is performed in an emergency room setting or in a nonemergency room setting.Section 6.
Cost Reporting Requirements.(1)
An in-state outpatient hospital participating in the Medicaid Program shall submit to the department a copy of the Medicare cost report it submits to CMS, an electronic cost report file (ECR), the Supplemental Medicaid Schedule KMAP-1, the Supplemental Medicaid Schedule KMAP-4 and the Supplemental Medicaid Schedule KMAP-6.(a)
A cost report shall be submitted:1.
For the fiscal year used by the hospital; and2.
Within five (5) months after the close of the hospital's fiscal year.(b)
Except as provided in subparagraph 1 or 2 of this paragraph, the department shall not grant a cost report submittal extension.1.
The department shall grant an extension if an extension has been granted by Medicare. If an extension has been granted by Medicare, when the facility submits its cost report to Medicare, it shall simultaneously submit a copy of the cost report to the department.2.
If a catastrophic circumstance exists, as determined by the department (for example flood, fire, or other equivalent occurrence), the department shall grant a thirty (30) day extension.(2)
If a cost report submittal date lapses and no extension has been granted, the department shall immediately suspend all payment to the hospital until a complete cost report is received.(3)
If a cost report indicates payment is due by a hospital to the department, the hospital shall submit the amount due or submit a payment plan request with the cost report.(4)
If a cost report indicates a payment is due by the hospital to the department and the hospital fails to remit the amount due or request a payment plan, the department shall suspend future payment to the hospital until the hospital remits the payment or submits a request for a payment plan.(5)
An estimated payment shall not be considered payment-in-full until a final determination of cost has been made by the department.(6)
A cost report submitted by a hospital to the department shall be subject to departmental audit and review.(7)
Within seventy (70) days of receipt from the Medicare intermediary, a hospital shall submit to the department a printed copy of the final Medicare-audited cost report including adjustments.(8)
(a)
If it is determined that an additional payment is due by a hospital after a final determination of cost has been made by the department, the additional payment shall be due by a hospital to the department within sixty (60) days after notification.(b)
If a hospital does not submit the additional payment within sixty (60) days, the department shall withhold future payment to the hospital until the department has collected in full the amount owed by the hospital to the department.Section 7.
Federal Financial Participation. A provision established in this administrative regulation shall be null and void if the Centers for Medicare and Medicaid Services:(1)
Denies federal financial participation for the provision; or(2)
Disapproves the provision.Section 8.
Appeals. A hospital may appeal a decision by the department regarding the application of this administrative regulation in accordance with 907 KAR 1:671.Section 9.
Incorporation by Reference.(1)
The following material is incorporated by reference:(a)
"Supplemental Worksheet E-3, Part III, Page 12, May 2004 edition";(b)
"Supplemental Medicaid Schedule KMAP-1", January 2007 edition;(c)
"Supplemental Medicaid Schedule KMAP-4", January 2007 edition; and(d)
"Supplemental Medicaid Schedule KMAP-6", January 2007 edition.(2)
This material may be inspected, copied, or obtained, subject to applicable copyright law, at the Department for Medicaid Services, 275 East Main Street, Frankfort, Kentucky 40601, Monday through Friday, 8 a.m. to 4:30 p.m.HISTORY: (2 Ky.R. 103; eff. 9-10-1975; 10 Ky.R. 316; eff. 9-7-1983; 12 Ky.R. 370; eff. 10-8-1985; Recodified from 904 KAR 1:015, 5-2-1986; 15 Ky.R. 674; eff. 9-21-88; 17 Ky.R. 558; 1523; 1944; eff. 12-7-90; 28 Ky.R. 943; 1404; eff. 12-19-2001; 2274; 2592; eff. 6-14-02; 30 Ky.R. 725; 1525; eff. 1-5-2004; 35 Ky.R. 199; 943; 1473; eff. 1-5-2009; 37 Ky.R. 554; 1447; eff. 12-1-2010; Recodified from 907 KAR 1:015, eff. 5-3-11; TAm 4-11-2012; Crt eff. 12-6-2019.)
907 KAR 10:015.Payments for outpatient hospital services.
Section 1.
Definitions.(1)
"Critical access hospital" or "CAH" means a hospital meeting the licensure requirements established in 906 KAR 1:110 and KRS 216.380.(2)
"Department" means the Department for Medicaid Services or its designee.(3)
"Emergency medical condition" is defined by 42 U.S.C. 1395dd(e)(1).(4)
"Federal financial participation" is defined in 42 C.F.R. 400.203.(5)
"Finalized" means approved or final as determined by the Centers for Medicare and Medicaid Services (CMS).(6)
"Flat rate" means a set and final rate representing reimbursement in entirety with no subsequent cost settling.(7)
"Lock-in recipient" means a recipient enrolled in the department's lock-in program pursuant to 907 KAR 1:677.(8)
"Lock-in recipient's designated hospital" means the hospital designated to provide nonemergency care for a lock-in recipient pursuant to 907 KAR 1:677.(9)
"Nonemergency" means that a condition or situation does not require an emergency service pursuant to 42 C.F.R. 447.53.(10)
"Outpatient cost-to-charge ratio" means the ratio determined by dividing the costs reported on Supplemental Worksheet E-3, Part III, Page 12 column 2, line 27 of the cost report by the charges reported on column 2, line 20 of the same schedule.(11)
"Recipient" is defined by KRS 205.8451(9).Section 2.
In-State Outpatient Hospital Service Reimbursement.(1)
(a)
Except for critical access hospital services, outpatient hospital laboratory services, or a service referenced in subsection (6) of this section, the department shall reimburse on an interim basis for in-state outpatient hospital services at a facility specific outpatient cost-to-charge ratio based on the facility's most recently filed cost report.(b)
An outpatient cost-to-charge ratio shall be expressed as a percent of the hospital's charges.(2)
Except as established in subsection (6) of this section, a facility specific outpatient cost-to-charge ratio paid during the course of a hospital's fiscal year shall be designed to result in reimbursement, at the hospital's fiscal year end, equaling ninety-five (95) percent of a facility's total outpatient costs incurred during the hospital's fiscal year.(3)
Except as established in subsections (4) and (6) of this section:(a)
Upon reviewing an in-state outpatient hospital's as submitted cost report for the hospital's fiscal year, the department shall preliminarily settle reimbursement to the facility equal to ninety-five (95) percent of the facility's total outpatient costs, excluding laboratory services, incurred in the corresponding fiscal year; and(b)
Upon receiving and reviewing an in-state outpatient hospital's finalized cost report for the hospital's fiscal year, the department shall settle final reimbursement, excluding laboratory services, to the facility equal to ninety-five (95) percent of the facility's total outpatient costs incurred in the corresponding fiscal year.(4)
(a)
The department's total reimbursement for outpatient hospital services shall not exceed the aggregate limit established in 42 C.F.R. 447.321.(b)
If projections indicate for a given state fiscal year that reimbursing for outpatient hospital services at ninety-five (95) percent of costs would result in the department's total outpatient hospital service reimbursement exceeding the aggregate limit established in 42 C.F.R. 447.321, the department shall proportionately reduce the final outpatient hospital service reimbursement for each hospital to equal a percent of costs which shall result in the total outpatient hospital reimbursement equaling the aggregate limit established in 42 C.F.R. 447.321.(5)
In accordance with 42 U.S.C. 1396r-8(a)(7), a hospital shall include the corresponding healthcare common procedure coding (HCPC) code if billing a revenue code of 250 through 261 or 634 through 636 for an outpatient hospital service.(6)
(a)
Except for a critical access hospital, the department shall reimburse a flat rate of twenty-five (25) dollars for a screening of a lock-in recipient to determine if an emergency medical condition exists.(b)
A hospital shall use revenue code 451 to bill for a service referenced in paragraph (a) of this subsection.(c)
A service or reimbursement for a service referenced in paragraph (a) of this subsection, shall not be included:1.
With a hospital's costs for reimbursement purposes; and2.
In any cost settlement between the department and hospital.(7)
In accordance with 907 KAR 10:014:(a)
Except for a service referenced in subsection (6) of this section, the department shall not reimburse for a nonemergency service, other than a screening in accordance with 907 KAR 10:014, Section 2(6)(a), provided to a lock-in recipient if provided by a hospital other than the lock-in recipient's designated hospital.(b)
The department shall not reimburse for a nonemergency service provided to a lock-in recipient in an emergency department of a hospital.Section 3.
Out-of-State Outpatient Hospital Service Reimbursement. Excluding services provided in a critical access hospital and laboratory services, reimbursement for an outpatient hospital service provided by an out-of-state hospital shall be ninety-five (95) percent of the average in-state outpatient hospital cost-to-charge ratio.Section 4.
Critical Access Hospital Outpatient Service Reimbursement.(1)
The department shall reimburse for outpatient hospital services in a critical access hospital as established in 42 C.F.R. 413.70(b) through (d).(2)
A critical access hospital shall comply with the cost reporting requirements established in Section 6 of this administrative regulation.Section 5.
Outpatient Hospital Laboratory Service Reimbursement.(1)
The department shall reimburse for an in-state or out-of-state outpatient hospital laboratory service:(a)
At the Medicare-established technical component rate for the service in accordance with 907 KAR 1:028 if a Medicare-established component rate exists for the service; or(b)
By multiplying the facility's current outpatient cost-to-charge ratio by its billed laboratory charges if no Medicare rate exists for the service.(2)
Laboratory service reimbursement, in accordance with subsection (1) of this section, shall be:(a)
Final; and(b)
Not settled to cost.(3)
An outpatient laboratory hospital laboratory service shall be reimbursed in accordance with this section regardless of whether the service is performed in an emergency room setting or in a nonemergency room setting.Section 6.
Cost Reporting Requirements.(1)
An in-state outpatient hospital participating in the Medicaid Program shall submit to the department a copy of the Medicare cost report it submits to CMS, an electronic cost report file (ECR), the Supplemental Medicaid Schedule KMAP-1, the Supplemental Medicaid Schedule KMAP-4 and the Supplemental Medicaid Schedule KMAP-6.(a)
A cost report shall be submitted:1.
For the fiscal year used by the hospital; and2.
Within five (5) months after the close of the hospital's fiscal year.(b)
Except as provided in subparagraph 1 or 2 of this paragraph, the department shall not grant a cost report submittal extension.1.
The department shall grant an extension if an extension has been granted by Medicare. If an extension has been granted by Medicare, when the facility submits its cost report to Medicare, it shall simultaneously submit a copy of the cost report to the department.2.
If a catastrophic circumstance exists, as determined by the department (for example flood, fire, or other equivalent occurrence), the department shall grant a thirty (30) day extension.(2)
If a cost report submittal date lapses and no extension has been granted, the department shall immediately suspend all payment to the hospital until a complete cost report is received.(3)
If a cost report indicates payment is due by a hospital to the department, the hospital shall submit the amount due or submit a payment plan request with the cost report.(4)
If a cost report indicates a payment is due by the hospital to the department and the hospital fails to remit the amount due or request a payment plan, the department shall suspend future payment to the hospital until the hospital remits the payment or submits a request for a payment plan.(5)
An estimated payment shall not be considered payment-in-full until a final determination of cost has been made by the department.(6)
A cost report submitted by a hospital to the department shall be subject to departmental audit and review.(7)
Within seventy (70) days of receipt from the Medicare intermediary, a hospital shall submit to the department a printed copy of the final Medicare-audited cost report including adjustments.(8)
(a)
If it is determined that an additional payment is due by a hospital after a final determination of cost has been made by the department, the additional payment shall be due by a hospital to the department within sixty (60) days after notification.(b)
If a hospital does not submit the additional payment within sixty (60) days, the department shall withhold future payment to the hospital until the department has collected in full the amount owed by the hospital to the department.Section 7.
Federal Financial Participation. A provision established in this administrative regulation shall be null and void if the Centers for Medicare and Medicaid Services:(1)
Denies federal financial participation for the provision; or(2)
Disapproves the provision.Section 8.
Appeals. A hospital may appeal a decision by the department regarding the application of this administrative regulation in accordance with 907 KAR 1:671.Section 9.
Incorporation by Reference.(1)
The following material is incorporated by reference:(a)
"Supplemental Worksheet E-3, Part III, Page 12, May 2004 edition";(b)
"Supplemental Medicaid Schedule KMAP-1", January 2007 edition;(c)
"Supplemental Medicaid Schedule KMAP-4", January 2007 edition; and(d)
"Supplemental Medicaid Schedule KMAP-6", January 2007 edition.(2)
This material may be inspected, copied, or obtained, subject to applicable copyright law, at the Department for Medicaid Services, 275 East Main Street, Frankfort, Kentucky 40601, Monday through Friday, 8 a.m. to 4:30 p.m.HISTORY: (2 Ky.R. 103; eff. 9-10-1975; 10 Ky.R. 316; eff. 9-7-1983; 12 Ky.R. 370; eff. 10-8-1985; Recodified from 904 KAR 1:015, 5-2-1986; 15 Ky.R. 674; eff. 9-21-88; 17 Ky.R. 558; 1523; 1944; eff. 12-7-90; 28 Ky.R. 943; 1404; eff. 12-19-2001; 2274; 2592; eff. 6-14-02; 30 Ky.R. 725; 1525; eff. 1-5-2004; 35 Ky.R. 199; 943; 1473; eff. 1-5-2009; 37 Ky.R. 554; 1447; eff. 12-1-2010; Recodified from 907 KAR 1:015, eff. 5-3-11; TAm 4-11-2012; Crt eff. 12-6-2019.)