Title 011 | Chapter 015 | Regulation 110


11 KAR 15:110.Scholarships for Registered Apprenticeship programs.

Section 1.

Eligibility.

(1)

A student who has earned a KEES award and who is enrolled in a registered apprenticeship program is eligible to request reimbursement for post-secondary expenses beginning with the 2018-2019 academic year.

(2)

Reimbursement shall be made only for approved expenses as provided in KRS 164.7884(3)(a).

Section 2.

Election Process.

(1)

By August 1 prior to the start of the academic year, a student enrolled in a registered apprenticeship program shall submit to KHEAA their funding pathway choice, either traditional or reimbursement, for postsecondary KEES use.

(2)

If a student chooses the traditional KEES funding pathway, funds shall be paid to the student's postsecondary institution upon KHEAA's receipt of enrollment verification from the institution. Funds shall not be paid directly to the student by KHEAA.

(3)

If a student chooses the registered apprenticeship reimbursement pathway, funds shall be paid directly to the student upon KHEAA's receipt of both a reimbursement request and proof of purchase by the student.

(4)

Any student who fails to make an election by August 1 shall automatically be placed in the traditional KEES funding pathway.

Section 3.

Reimbursement Process.

(1)

Upon receipt of a student's election to participate in the registered apprenticeship reimbursement pathway, KHEAA shall provide written confirmation to the student detailing the reimbursement process.

(2)

In order to be eligible for reimbursement, the student must:

(a)

Purchase items required for participation in the registered apprenticeship program;

(b)

Complete and submit to KHEAA a reimbursement request; and

(c)

Submit to KHEAA supporting documentation, including an itemized dated receipt.

(3)

Upon receipt of the required documentation and approval of the reimbursement request, KHEAA shall provide reimbursement of the approved expenses directly to the student in the form of a paper check.

(4)

In addition to reimbursable purchases, a student may request a travel allowance of up to $250 per semester to cover commuting costs incurred during participation in the registered apprenticeship program.

(5)

The total reimbursement amount per year shall not exceed the student's KEES award maximum.

(6)

Eligibility for reimbursement ends the earlier of:

(a)

Five (5) years following the student's date of high school graduation or GED receipt;

(b)

The student's successful completion of a registered apprenticeship program; or

(c)

Receipt of reimbursement for four (4) academic years.

Section 4.

Conversion of Funding Pathway. A student may elect to change their funding pathway one (1) time after making their initial election.

(1)

The change request must be submitted to KHEAA in writing.

(2)

The change shall become effective at the beginning of the next academic year following KHEAA's receipt and approval of the request.

(3)

The KEES award maximum for a student transitioning from the traditional KEES pathway to the registered apprenticeship pathway shall be based on the student's postsecondary renewal amount for the last academic year completed in the traditional pathway.

HISTORY: (45 Ky.R. 207, 627; eff. 10-5-2018)

7-Year Expiration: 10/5/2025

Last Updated: 12/15/2021


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