Title 201 | Chapter 016 | Regulation 765REG
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BOARDS AND COMMISSIONS
Board of Veterinary Examiners
(Amended at ARRS Committee)
201 KAR 16:765.Veterinary facilities -- Renewal notice -- Requirements for renewal and reinstatement.
Section 1.
Renewal Notices and Timeliness of Renewal Applications.(1)
The board shall, not later than August 31(2)
The renewal application shall be completed by the permittee and returned to the board, including all required attachments and, if required by the board, proof of course completion for the required continuing education.(3)
Timely receipt of renewal application.(a)
Renewals bearing a postmark, or, if an online renewal, a timestamp, of not later than September 30 of every odd numbered year beginning in 2027 and each odd numbered year thereafter(b)
Renewals bearing a postmark, or, if an online renewal, a timestamp, on or after October 1 of every odd year shall be considered late and shall cause the registration status to be changed to expired. There shall be no grace period for registered facility renewal(4)
Renewal fee.(a)
The renewal fee shall be paid pursuant to 201 KAR 16:515; and(b)
The renewal fee shall be attached to the completed renewal form when it is returned to the board or paid online with the completion of the online renewal formSection 2.
Renewal Application.(1)
The renewal application for a veterinary facility shall be completed by the registered responsible party or veterinarian manager and returned to the board, including all required attachments.(2)
A renewal application to the board for a veterinary facility registration shall include the following components:(a)
A completed application on a Renewal Application for Registered Veterinary Facilities form or online equivalent form, including all required attachments and fees pursuant to 201 KAR 16:515;(b)
Identification of any changes to the registered responsible party;(c)
Identification of the veterinarian manager;(d)
Identification of the name, phone, or email address of the registered facility;(e)
A current copy of the business registration from the Kentucky Secretary of State;(f)
Identification of the species served from one (1) or more in a list provided by the board;(g)
Identification of the patient services offered at the veterinary facility from one (1) or more in a list provided by the board;(h)
A complete list of veterinarians working at the facility, excluding veterinarians providing locum services on a temporary basis to the facility;(i)
A complete list of licensed veterinary technicians working at the facility;(j)
A complete list of allied animal health professional (AAHP) permittees working at the facility;(k)
A complete list of mobile units affiliated with the veterinary facility;(l)
Disclosure of afterhours care arrangements;(m)
For fixed facilities, county of facility location and counties served;(n)
If the facility offers a haul-in installation for livestock(o)
For mobile units, a list of the counties served by the mobile unit;(p)
Hours of operation;(q)
A copy of any court documents, final orders, settlement agreements, or other information(r)
Any other information requested by the board in support of the application.(3)
A change in fifty (50) percentSection 3.
Failure to Renew.(1)
(2)
(3)
(a)
(b)
(4)
Applicants for renewal that miss the veterinary facility registration renewal deadline shall immediately(a)
(2)(b)
If the registered responsible party desires to continue offering veterinary services on the fixed premises or from a mobile unitSection 4.
Reinstatement. A registered responsible party or veterinarian manager shall apply for reinstatement of an expired veterinary facility registration if not more than five (5) years have elapsed since the last date of registration expiration pursuant to KRS 321.203.(1)
A reinstatement application to the board for a veterinary facility registration shall include the following components:(a)
A completed application on a Reinstatement Application for Registered Veterinary Facilities form or online equivalent form, including the following components, all required attachments, and fees pursuant to 201 KAR 16:515;(b)
Identification of any changes to the registered responsible party;(c)
Identification of the veterinarian manager;(d)
Identification of the name, phone, and email address of the registered facility;(e)
A copy of the business registration from the Kentucky Secretary of State;(f)
Identification of the species served from one (1) or more in a list provided by the board;(g)
Identification of the patient services offered at the veterinary facility from one (1) or more in a list provided by the board;(h)
A complete list of veterinarians working at the facility, excluding veterinarians providing locum services on a temporary basis to the facility;(i)
A complete list of licensed veterinary technicians working at the facility;(j)
A complete list of AAHP permittees working at the facility;(k)
A complete list of all mobile units affiliated with the veterinary facility;(l)
Disclosure of afterhours care arrangements;(m)
For fixed facilities, county of location and counties served;(n)
If the facility offers a haul-in installation for livestock(o)
For mobile units, a list of the counties served by the mobile unit;(p)
Hours of operation;(q)
A copy of any court documents, final orders, settlement agreements, or other information(r)
Any other information requested by the board in support of the application.(2)
Reinstatement fee.(a)
The reinstatement fee shall be paid in accordance with 201 KAR 16:515; and(b)
The reinstatement fee shall be attached to the completed reinstatement form when it is returned to the board or paid online with the completion of the online reinstatement form, if available.Section 5.
Background Checks. Pursuant to KRS 321.189, the board may:(1)
Conduct a national or jurisdictional level background check on each veterinarian manager applicant for veterinary facility registration. The check shall be processed by a board approved background check provider and may include a copy of the applicant's fingerprints captured at a board-approved location;(2)
Reject background checks that do not have an official seal or watermark, or that are more than ninety (90) days old; and(3)
Impose additional requirements as a condition of registration or deny registration following the board's review of findings from a background check.Section 6.
Incorporation by Reference.(1)
The following material is incorporated by reference:(a)
"Renewal Application for Registered Veterinary Facilities", 3/2025(b)
"Reinstatement Application for Registered Veterinary Facilities", 3/2025(2)
This material may be inspected, copied, or obtained, subjected to applicable copyright law, at the Kentucky Board of Veterinary Examiners, 4047 Iron Works Parkway, Suite 104, Lexington, Kentucky 40511, Monday through Friday, 8:30 a.m. to 4:30 p.m. This material may also be obtained at kbve.ky.gov.FILED WITH LRC: March 10, 2025
CONTACT PERSON: Michelle M. Shane, Executive Director, Kentucky Board of Veterinary Examiners, 4047 Iron Works Parkway, Suite 104, Lexington, Kentucky 40511, phone 502-564-5433, fax 502-753-1458, email Michelle.Shane@ky.gov.
BOARDS AND COMMISSIONS
Board of Veterinary Examiners
(Amended at ARRS Committee)
201 KAR 16:765.Veterinary facilities -- Renewal notice -- Requirements for renewal and reinstatement.
Section 1.
Renewal Notices and Timeliness of Renewal Applications.(1)
The board shall, not later than August 31 of each odd-numbered year, email or mail to each registered veterinary facility a biennial renewal notice.(2)
The renewal application shall be completed by the permittee and returned to the board, including all required attachments and, if required by the board, proof of course completion for the required continuing education.(3)
Timely receipt of renewal application.(a)
Renewals bearing a postmark, or, if an online renewal, a timestamp, of not later than September 30 of every odd numbered year beginning in 2027 and each odd numbered year thereafter shall be considered received on time.(b)
Renewals bearing a postmark, or, if an online renewal, a timestamp, on or after October 1 of every odd year shall be considered late and shall cause the registration status to be changed to expired. There shall be no grace period for registered facility renewal.(4)
Renewal fee.(a)
The renewal fee shall be paid pursuant to 201 KAR 16:515; and(b)
The renewal fee shall be attached to the completed renewal form when it is returned to the board or paid online with the completion of the online renewal form.Section 2.
Renewal Application.(1)
The renewal application for a veterinary facility shall be completed by the registered responsible party or veterinarian manager and returned to the board, including all required attachments.(2)
A renewal application to the board for a veterinary facility registration shall include the following components:(a)
A completed application on a Renewal Application for Registered Veterinary Facilities form or online equivalent form, including all required attachments and fees pursuant to 201 KAR 16:515;(b)
Identification of any changes to the registered responsible party;(c)
Identification of the veterinarian manager;(d)
Identification of the name, phone, or email address of the registered facility;(e)
A current copy of the business registration from the Kentucky Secretary of State;(f)
Identification of the species served from one (1) or more in a list provided by the board;(g)
Identification of the patient services offered at the veterinary facility from one (1) or more in a list provided by the board;(h)
A complete list of veterinarians working at the facility, excluding veterinarians providing locum services on a temporary basis to the facility;(i)
A complete list of licensed veterinary technicians working at the facility;(j)
A complete list of allied animal health professional (AAHP) permittees working at the facility;(k)
A complete list of mobile units affiliated with the veterinary facility;(l)
Disclosure of afterhours care arrangements;(m)
For fixed facilities, county of facility location and counties served;(n)
If the facility offers a haul-in installation for livestock;(o)
For mobile units, a list of the counties served by the mobile unit;(p)
Hours of operation;(q)
A copy of any court documents, final orders, settlement agreements, or other information requested by the board in support of the application; and(r)
Any other information requested by the board in support of the application.(3)
A change in fifty (50) percent or more of ownership or of the registered responsible parties shall be cause for the board to deny the renewal for a veterinary facility registration and require a new veterinary facility registration application.Section 3.
Failure to Renew.(1)
Applicants for renewal that miss the veterinary facility registration renewal deadline shall immediately cease operations offering veterinary services.(2)
If the registered responsible party desires to continue offering veterinary services on the fixed premises or from a mobile unit, they shall submit a complete reinstatement application in accordance with Section 4 of this administrative regulation.Section 4.
Reinstatement. A registered responsible party or veterinarian manager shall apply for reinstatement of an expired veterinary facility registration if not more than five (5) years have elapsed since the last date of registration expiration pursuant to KRS 321.203.(1)
A reinstatement application to the board for a veterinary facility registration shall include the following components:(a)
A completed application on a Reinstatement Application for Registered Veterinary Facilities form or online equivalent form, including the following components, all required attachments, and fees pursuant to 201 KAR 16:515;(b)
Identification of any changes to the registered responsible party;(c)
Identification of the veterinarian manager;(d)
Identification of the name, phone, and email address of the registered facility;(e)
A copy of the business registration from the Kentucky Secretary of State;(f)
Identification of the species served from one (1) or more in a list provided by the board;(g)
Identification of the patient services offered at the veterinary facility from one (1) or more in a list provided by the board;(h)
A complete list of veterinarians working at the facility, excluding veterinarians providing locum services on a temporary basis to the facility;(i)
A complete list of licensed veterinary technicians working at the facility;(j)
A complete list of AAHP permittees working at the facility;(k)
A complete list of all mobile units affiliated with the veterinary facility;(l)
Disclosure of afterhours care arrangements;(m)
For fixed facilities, county of location and counties served;(n)
If the facility offers a haul-in installation for livestock;(o)
For mobile units, a list of the counties served by the mobile unit;(p)
Hours of operation;(q)
A copy of any court documents, final orders, settlement agreements, or other information requested by the board in support of the application; and(r)
Any other information requested by the board in support of the application.(2)
Reinstatement fee.(a)
The reinstatement fee shall be paid in accordance with 201 KAR 16:515; and(b)
The reinstatement fee shall be attached to the completed reinstatement form when it is returned to the board or paid online with the completion of the online reinstatement form, if available.Section 5.
Background Checks. Pursuant to KRS 321.189, the board may:(1)
Conduct a national or jurisdictional level background check on each veterinarian manager applicant for veterinary facility registration. The check shall be processed by a board approved background check provider and may include a copy of the applicant's fingerprints captured at a board-approved location;(2)
Reject background checks that do not have an official seal or watermark, or that are more than ninety (90) days old; and(3)
Impose additional requirements as a condition of registration or deny registration following the board's review of findings from a background check.Section 6.
Incorporation by Reference.(1)
The following material is incorporated by reference:(a)
"Renewal Application for Registered Veterinary Facilities", 3/2025; and(b)
"Reinstatement Application for Registered Veterinary Facilities", 3/2025.(2)
This material may be inspected, copied, or obtained, subjected to applicable copyright law, at the Kentucky Board of Veterinary Examiners, 4047 Iron Works Parkway, Suite 104, Lexington, Kentucky 40511, Monday through Friday, 8:30 a.m. to 4:30 p.m. This material may also be obtained at kbve.ky.gov.FILED WITH LRC: March 10, 2025
CONTACT PERSON: Michelle M. Shane, Executive Director, Kentucky Board of Veterinary Examiners, 4047 Iron Works Parkway, Suite 104, Lexington, Kentucky 40511, phone 502-564-5433, fax 502-753-1458, email Michelle.Shane@ky.gov.