Title 501 | Chapter 006 | Regulation 030


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JUSTICE AND PUBLIC SAFETY CABINET
Department of Corrections
(Amendment)

501 KAR 6:030.Kentucky State Reformatory.

Section 1.

Incorporation by Reference.

(1)

"Kentucky State Reformatory policies and procedures", November 16, 2021May 15, 2018, are incorporated by reference. Kentucky State Reformatory policies and procedures include:
KSR 01-00-08Communication Among the Warden, Management Staff, Department Heads and Inmates (Amended 11/16/213/14/18)
KSR 02-00-01Inmate Canteen (Amended 11/16/211/12/17)
KSR 02-00-03Screening Disbursements from Inmate Accounts (Amended 11/16/211/12/17)
KSR 02-00-11Inmate Accounts (Amended 11/16/213/14/18)
KSR 02-00-13Inmate Canteen Committee (Amended 11/16/214/11/16)
KSR 06-00-03Kentucky Open Records Law and Release of Institutional and Medical Records (Amended 11/16/211/12/17)
KSR 09-00-28Restricted Areas (Amended 11/16/2112/14/15)
KSR 09-00-30Parole Board (Amended 11/16/211/12/17)
KSR 10-01-02Restrictive Housing Unit General Operational Procedures (Amended 1/12/17)
KSR 10-01-03Restrictive Housing Unit - Inmate Tracking System and Record System (Amended 1/12/17)
KSR 10-01-09Hold Ticket Inmates (Amended 3/14/18)
KSR 10-01-12Restrictive Housing Unit General Operational Procedures – Unit E/Upper A Wing (Added 11/16/21)
KSR 11-00-01Meal Planning and Procedure (Amended 11/16/213/14/18)
KSR 11-00-05Food Service Department Clothing Issuance, Laundry and Sanitation (Amended 11/16/2112/14/15)
KSR 11-00-06Health Standards for Food Service Employees (Amended 11/16/211/12/17)
KSR 12-00-03State and Personal Hygiene Items Issued to Inmates (Amended 11/16/213/14/18)
KSR 12-00-07Inmate Barber and Beauty Shop Barbershop (Amended 11/16/214/11/16)
KSR 12-00-09Treatment of Inmates with Body Lice (Amended 11/16/213/14/18)
KSR 13-00-03Medication for Inmates Leaving Institutional Grounds (Amended 11/16/2112/14/15)
KSR 13-00-04Medical and Dental Care (Amended 11/16/215/15/18)
KSR 13-00-05Medical Records (Amended 11/16/214/11/16)
KSR 13-00-09Institutional Pharmacy Procedures (Amended 11/16/211/12/17)
KSR 13-00-10Requirements for Medical Personnel (Amended 11/16/2112/14/15)
KSR 13-00-17Special Care (Amended 11/16/2112/14/15)
KSR 13-01-01Death of an Inmate and Notification of Inmate Family About a Critical
KSR 13-02-01Mental Health Services (Amended 11/16/2112/14/15)
KSR 13-02-03Suicide Prevention and Intervention Program (Amended 11/16/213/14/18)
KSR 13-02-08Inmate Observer Program (Amended 11/16/211/12/17)
KSR 13-03-01Correctional Psychiatric Treatment Unit (Added 11/16/21)
KSR 13-03-02Voluntary and Involuntary Psychotropic Medication Orders (Added 11/16/21)
KSR 14-00-02Americans with Disabilities Act and Inmate Program Access (Amended 11/16/2112/14/15)
KSR 15-00-06Inmate Identification Cards (Amended 11/16/213/14/18)
KSR 15-00-09Tobacco Free Environment (Amended 11/16/2112/14/15)
KSR 15-00-10Program Services for Special Housing Placement (Amended 11/16/213/14/18)
KSR 15-01-01Responsibilities of Staff Assigned to Units A, B & C (Amended 3/14/18)
KSR 15-01-02Staff Operational Procedures for Units A, B, and& C (Amended 11/16/213/14/18)
KSR 15-01-03Inmate Rules for General Population Living Areas (Amended 11/16/213/14/18)
KSR 15-01-06Honor Housing Criteria and Rules (Amended 1/12/17)
KSR 15-01-07Unit B-Nursing Care Facility Operational Procedures and Rules (Amended 11/16/211/12/17)
KSR 15-01-08Outside Detail (Amended 11/16/21Added 3/14/18)
KSR 16-00-02Inmate Correspondence and Mailroom Operations (Amended 11/16/213/14/18)
KSR 16-00-03Inmate Access to Telephones (Amended 11/16/213/14/18)
KSR 16-01-01Inmate Visiting (Amended 11/16/213/14/18)
KSR 17-00-05Inmate Reception and Orientation (Amended 11/16/213/14/18)
KSR 17-00-07Inmate Personal Property (Amended 11/16/213/14/18)
KSR 18-00-04Inmate Transfers, Admission, and Discharge Procedures (Amended 11/16/213/14/18)
KSR 18-00-06Classification (Amended 11/16/2112/14/15)
KSR 18-00-07Kentucky State Reformatory Placement Committee (Amended 12/14/15)
KSR 18-01-00Youthful Offenders (Amended 11/16/214/11/17)
KSR 18-02-01Lesbian, Gay, Bisexual, Transgender, and Intersex (LGBTI) (Amended 1/12/17)
KSR 19-00-02Inmate Work Programs (Amended 11/16/213/14/18)
KSR 19-00-03Safety Inspections of Inmate Work Assignment Locations (Amended 3/14/18)
KSR 20-00-01LaGrange Education Center Programming (Amended 11/16/215/15/18)
KSR 20-00-06English as a Second Language (Amended 12/14/15)
KSR 21-00-01Legal Aide Office and Inmate Law Library Services and Supervision
KSR 21-00-02Library Services (Amended 11/16/213/14/18)
KSR 22-00-03Inmate Organizations (Amended 11/16/213/14/18)
KSR 22-00-04Inmate Recreation Programs (Added 11/16/21)
KSR 22-00-07Inmate Magazine (Amended 11/16/211/12/17)
KSR 23-00-03Religious Programming (Amended 11/16/21Added 4/11/17)
KSR 24-00-01Social Services Staff (Added 12/14/15)
KSR 24-00-02Substance Abuse and Chemical Dependency Program (Amended 11/16/211/12/17)
KSR 24-00-03Social Services Program (Amended 11/16/213/14/18)
KSR 25-00-01Discharge of an Inmate to Hospital or Nursing Home (Amended 11/16/2112/14/15)
KSR 26-00-01Volunteer Services Program (Amended 11/16/211/12/17)

(2)

This material may be inspected, copied, or obtained, subject to applicable copyright law, at the Office of Legal Services, Justice and Public Safety Cabinet, 125 Holmes Street, 2nd Floor, Frankfort, Kentucky 40601, Monday through Friday, 8 a.m. to 4:30 p.m. This material may be obtained from the Department of Corrections website at https://corrections.ky.gov/About /Pages/lrcfilings.aspx.

COOKIE CREWS, Commissioner
APPROVED BY AGENCY: November 8, 2021
FILED WITH LRC: November 16, 2021 at 10:00 a.m.
PUBLIC HEARING AND COMMENT PERIOD: A public hearing on this administrative regulation shall be held on February 22, 2022, at 9:00 a.m. at the Justice and Public Safety Cabinet, 125 Holmes Street, Frankfort, Kentucky 40601. Individuals interested in being heard at this hearing shall notify this agency in writing by five workdays prior to the hearing, of their intent to attend. If no notification of intent to attend the hearing was received by that date, the hearing may be cancelled. A transcript of the public hearing will not be made unless a written request for a transcript is made. If you do not wish to be heard at the public hearing, you may submit written comments on the proposed administrative regulation. Written comments shall be accepted through 11:59 p.m. February 28, 2022. Send written notification of intent to be heard at the public hearing or written comments on the proposed administrative regulation to the contact person.
CONTACT PERSON: Amy V. Barker, Assistant General Counsel, Justice and Public Safety Cabinet, 125 Holmes Street, Frankfort, Kentucky 40601, phone (502) 564-3279, fax (502) 564-6686, email Justice.RegsContact@ky.gov.

REGULATORY IMPACT ANALYSIS AND TIERING STATEMENT
Contact Person:
Amy Barker
(1) Provide a brief summary of:
(a) What this administrative regulation does:
This regulation incorporates by reference the policies and procedures governing the Kentucky State Reformatory (KSR).
(b) The necessity of this administrative regulation:
This regulation meets statutory requirements in KRS 196.035 and 197.020 and meets American Correctional Association (ACA) policy requirements.
(c) How this administrative regulation conforms to the content of the authorizing statutes:
The authorizing statutes permit the Secretary of the Cabinet or his delegate and the Commissioner to implement practices or procedures to ensure the safe and efficient operation of the institution.
(d) How this administrative regulation currently assists or will assist in the effective administration of the statutes:
The regulation and material incorporated by reference provide direction and information to KSR employees and inmates concerning employee duties, inmate responsibilities, and the procedures that govern operations of the institution.
(2) If this is an amendment to an existing administrative regulation, provide a brief summary of:
(a) How the amendment will change this existing administrative regulation:
The amendment brings KSR into compliance with ACA expected practices and updates the procedures for the institution.
(b) The necessity of the amendment to this administrative regulation:
The amendment meets the requirements of KRS 196.035 and 197.020 and updates practices for the institution in part to maintain accreditation with the ACA.
(c) How the amendment conforms to the content of the authorizing statutes:
The authorizing statutes permit the Secretary of the Cabinet or his delegate and the Commissioner to implement or amend practices or procedures to ensure the safe and efficient operation of the institution.
(d) How the amendment will assist in the effective administration of the statutes:
The amendment provides staff and inmates information concerning the effective and orderly management of the institution.
(3) List the type and number of individuals, businesses, organizations, or state and local governments affected by this administrative regulation:
This affects approximately 315 employees and 841 inmates at the Kentucky State Reformatory and all volunteers and visitors to the institution.
(4) Provide an analysis of how the entities identified in question (3) will be impacted by either the implementation of this administrative regulation, if new, or by the change, if it is an amendment, including:
(a) List the actions that each of the regulated entities identified in question (3) will have to take to comply with this administrative regulation or amendment:
Staff, inmates, volunteers, and visitors will have to follow the changes made in the policies and procedures. They will have to change their actions to comply with the operational changes made by this amendment.
(b) In complying with this administrative regulation or amendment, how much will it cost each of the entities identified in question (3):
An increase in cost is not anticipated from the changes in operations made in the amendment. An exact cost of compliance is unknown, but it is not anticipated that the amendment to this administrative regulation will increase current costs.
(c) As a result of compliance, what benefits will accrue to the entities identified in question (3):
The operational changes will assist in the effective and orderly management of the institution.
(5) Provide an estimate of how much it will cost the administrative body to implement this administrative regulation:
(a) Initially:
No additional cost is anticipated.
(b) On a continuing basis:
No additional cost is anticipated.
(6) What is the source of the funding to be used for the implementation and enforcement of this administrative regulation:
The Department of Corrections budgeted funds for the institution for the biennium.
(7) Provide an assessment of whether an increase in fees or funding will be necessary to implement this administrative regulation, if new, or by the change if it is an amendment:
No increase in fees or funding is anticipated.
(8) State whether or not this administrative regulation established any fees or directly or indirectly increased any fees:
The regulation does not establish any fee.
(9) TIERING: Is tiering applied?
No. Tiering was not appropriate in this administrative regulation because the administrative regulation applies equally to all those individuals or entities regulated by it.

FISCAL NOTE ON STATE OR LOCAL GOVERNMENT
(1) What units, parts or divisions of state or local government (including cities, counties, fire departments, or school districts) will be impacted by this administrative regulation?
(2) Identify each state or federal statute or federal regulation that requires or authorizes the action taken by the administrative regulation.
KRS 61.870 – 61.884, 196.035, 197.020, 439.510
(3) Estimate the effect of this administrative regulation on the expenditures and revenues of a state or local government agency (including cities, counties, fire departments, or school districts) for the first full year the administrative regulation is to be in effect.
(a) How much revenue will this administrative regulation generate for the state or local government (including cities, counties, fire departments, or school districts) for the first year?
The regulation does not create any revenue for the institution.
(b) How much revenue will this administrative regulation generate for the state or local government (including cities, counties, fire departments, or school districts) for subsequent years?
The regulation does not create any revenue for the institution.
(c) How much will it cost to administer this program for the first year?
The regulation impacts how the institution operates, but does not increase costs from what will be budgeted to the institution for the biennium.
(d) How much will it cost to administer this program for subsequent years?
The regulation impacts how the institution operates, but is not expected to increase costs from what will be budgeted to the institution.
Note: If specific dollar estimates cannot be determined, provide a brief narrative to explain the fiscal impact of the administrative regulation.
Revenues (+/-):
Expenditures (+/-):
Other Explanation:

7-Year Expiration: 7/5/2029

Last Updated: 7/7/2022


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