Title 503 | Chapter 001 | Regulation 120
PREVIOUS VERSION
The previous document that this document is based upon is available.
503 KAR 1:120.Professional development in-service training: graduation requirements; recognized courses; records.
Section 1.
In-service Training Graduation Requirements.(1)
A trainee in an in-service training course:(a)
Shall participate in the minimum hours prescribed for the course; and(b)
May have excused absences from the course with approval of the director of the certified school or his or her designee.(2)
An excused absence which causes a trainee to miss any of the required hours of in-service training shall be made up through an additional training assignment. A trainee shall not be allowed excused absences from more than ten (10) percent of the hours of an in-service course.(3)
To successfully complete an in-service training course, a trainee shall:(a)
Participate in at least the minimum hours prescribed for the training course;(b)
Successfully complete a graded exercise, or pass the final examination or a reexamination;(c)
Successfully complete all graded training areas and all other assignments, exercises, and projects included in the course; and(d)
Comply with all rules and administrative regulations of the certified school, the fund, and the council.(4)
Final examinations.(a)
In a course that requires a final examination as a part of the curriculum, if a trainee fails to attain a minimum score of seventy (70) percent on a final examination in an in-service course, the trainee may request a second examination.(b)
The request for the second examination shall be made within seven (7) calendar days from the date a notice of failure was mailed to the trainee.(c)
The second examination shall:1.
Contain a completely different set of questions from the first examination;2.
Be administered within twenty-one (21) days from the date of the request; and3.
Be administered at a time and location designated by the supervisor of the in-service program.(d)
A failure of a trainee to meet the minimum reexamination requirements shall constitute a course failure.Section 2.
In-service Training Courses at Recognized Schools.(1)
The council may recognize schools providing in-service training that are not certified by the council.(2)
The council may grant a request made after the course has been attended only if the request is submitted before the next quarterly meeting of the council.(3)
The council shall review the request and determine whether the school and the course shall be recognized based upon the following:(a)
The quality and reputation of the training school or institution;(b)
The relationship of the course to the officer's rank and responsibility; and(c)
The unavailability of the course at a certified school.(4)
Upon determining that the trainee may attend an in-service training course at a school or institution that is not certified, the council shall notify the trainee's agency and the fund administrator of its action.(5)
A trainee who fails to meet requirements established by the council for attendance at the recognized course (which shall not be less than those prescribed herein for certified schools) shall not have met the requirements of KRS 15.440(1)(e).Section 3.
In-Service Training Credit for Completion of College Courses. The council shall recognize a completed college course as in-service training upon a showing that the conditions established in this section have been met.(1)
The course shall be completed at an accredited college or university.(2)
The course shall be a minimum of three (3) semester credit hours.(3)
The officer shall successfully complete the course and receive a passing grade that is the equivalent of a seventy (70) percent or a letter grade of "C", or higher.(4)
The officer shall be an active fund participant or in active peace officer professional standards certification status as defined in KRS 15.386(2) while enrolled in the college course.(5)
The cost of the college course shall be the responsibility of the officer or his or her agency, and shall not be paid through the fund.(6)
An officer shall receive approval from his or her agency head prior to submitting an application to receive in-service training credit pursuant to this section. The agency head shall confirm his or her approval by signing Form 68-2, Application for In-service Training Credit for College Courses.(7)
An officer shall be eligible to receive in-service training credit pursuant to this section once every three (3) years.(8)
An officer who meets all requirements as established in this section shall receive forty (40) hours of in-service training designated with a pass score for the year in which the college course was completed.(9)
The receipt of in-service credit pursuant to this section shall not relieve an officer of mandatory training requirements pursuant to federal, state, or local law.(10)
The completed Form 68-2, Application for In-service Training Credit for College Courses shall be sent to the KLEC Executive Director, who shall forward a copy to the fund administrator and the DOCJT Records Section Supervisor.Section 4.
Maintenance of Records.(1)
Each trainee who has successfully completed an in-service course conducted by a school recognized or certified by the council (other than the Department of Criminal Justice Training) shall, at the conclusion of the course, have the school complete Form 68-1, Application for Training Credit.(2)
The forms shall be sent to the council for verification and retention.(3)
All training records shall be available to the council, the secretary, and the fund administrator for inspection or other appropriate purposes.(4)
All records shall be maintained in accordance with the state records retention and disposal schedules, incorporated by reference in 725 KAR Chapter 1.Section 5.
Incorporation by Reference.(1)
The following material is incorporated by reference:(a)
Form 68-1, "Application for Training Credit", 2021; and(b)
Form 68-2, "Application for In-service Training Credit for College Courses", 2021.(2)
This material may be inspected, copied, or obtained, subject to applicable copyright law, at the Department of Criminal Justice Training, 4449 Kit Carson Drive, Richmond, Kentucky 40475-3102, Monday through Friday, 8 a.m. to 4:30 p.m. This material is also available on the Council's website at https://klecs.ky.gov/.HISTORY: (11 Ky.R. 1543; Am. 1777; eff. 5-14-1985; 16 Ky.R. 1984; 2413; eff. 5-13-1990; 29 Ky.R. 1336; 1777; eff. 1-16-2003; 30 Ky.R. 2576; 8-26-2004; 41 Ky.R. 327; 747; eff. 10-31-2014; 48 Ky.R. 976, 2050; eff. 4-5-2022.)
FILED WITH LRC: December 9, 2021
CONTACT PERSON: Deaidra Douglas, Assistant General Counsel, Justice and Public Safety Cabinet, Department of Criminal Justice Training, 4449 Kit Carson Drive, Richmond, Kentucky 40475, phone (859) 622-8229, email deaidra.douglas@ky.gov.
503 KAR 1:120.Professional development in-service training: graduation requirements; recognized courses; records.
Section 1.
In-service Training Graduation Requirements.(1)
A trainee in an in-service training course:(a)
Shall participate in the minimum hours prescribed for the course; and(b)
May have excused absences from the course with approval of the director of the certified school or his or her designee.(2)
An excused absence which causes a trainee to miss any of the required hours of in-service training shall be made up through an additional training assignment. A trainee shall not be allowed excused absences from more than ten (10) percent of the hours of an in-service course.(3)
To successfully complete an in-service training course, a trainee shall:(a)
Participate in at least the minimum hours prescribed for the training course;(b)
Successfully complete a graded exercise, or pass the final examination or a reexamination;(c)
Successfully complete all graded training areas and all other assignments, exercises, and projects included in the course; and(d)
Comply with all rules and administrative regulations of the certified school, the fund, and the council.(4)
Final examinations.(a)
In a course that requires a final examination as a part of the curriculum, if a trainee fails to attain a minimum score of seventy (70) percent on a final examination in an in-service course, the trainee may request a second examination.(b)
The request for the second examination shall be made within seven (7) calendar days from the date a notice of failure was mailed to the trainee.(c)
The second examination shall:1.
Contain a completely different set of questions from the first examination;2.
Be administered within twenty-one (21) days from the date of the request; and3.
Be administered at a time and location designated by the supervisor of the in-service program.(d)
A failure of a trainee to meet the minimum reexamination requirements shall constitute a course failure.Section 2.
In-service Training Courses at Recognized Schools.(1)
The council may recognize schools providing in-service training that(2)
(3)
The council may grant a request made after the course has been attended only if the request is submitted before the next quarterly meeting of the council. (3)(4)
The council shall review the request and determine whether the school and the course shall be recognized based upon the following:(a)
The quality and reputation of the training school or institution;(b)
The relationship of the course to the officer's rank and responsibility; and(c)
The unavailability of the course at a certified school.(4)(5)
Upon determining(5)(6)
A trainee who fails to meet requirements established by the council for attendance at the recognized course (which shall not be less than those prescribed herein for certified schools) shall not have met the requirements of KRS 15.440(1)(e).Section 3.
In-Service Training Credit for Completion of College Courses. The(1)
The course shall be completed at an accredited college or university.(2)
The course shall be a minimum of three (3) semester credit hours.(3)
The officer shall successfully complete the course and receive a passing grade that is the equivalent of a seventy (70) percent or a letter grade of "C", or higher.(4)
The officer shall be an active fund participant or in active peace officer professional standards certification status as defined in KRS 15.386(2) while enrolled in the college course.(5)
The cost of the college course shall be the responsibility of the officer or his or her agency, and shall not be paid through the fund.(6)
An officer shall receive approval from his or her agency head prior to submitting an application to receive in-service training credit pursuant to this section. The agency head shall confirm his or her approval by signing Form 68-2, Application for In-service Training Credit for College Courses.(7)
An officer shall be eligible to receive in-service training credit pursuant to this section once every three (3) years.(8)
An officer who meets all requirements as established in this section shall receive forty (40) hours of in-service training designated with a(9)
The receipt of in-service credit pursuant to this section shall not relieve an officer of mandatory training requirements pursuant to federal, state, or local law.(10)
The completed Form 68-2, Application for In-service Training Credit for College Courses shall be sent to the KLEC Executive Director, who shall forward a copy to the fund administrator and the DOCJT Records Section Supervisor.Section 4.
Maintenance of Records.(1)
Each trainee who has successfully completed an in-service course conducted by a school recognized or certified by the council (other than the Department of Criminal Justice Training) shall, at the conclusion of the course, have the school complete Form 68-1, Application for Training Credit.(2)
The forms shall be sent to the council for verification and retention.(a)
(b)
(3)
(3)(4)
All training records shall be available to the council, the secretary, and the fund administrator for inspection or other appropriate purposes.(4)(5)
All records shall be maintained in accordance with the state records retention and disposal schedules, incorporated by reference in 725 KAR Chapter 1.Section 5.
Incorporation by Reference.(1)
The following material is incorporated by reference:(a)
Form 68-1, "Application for Training Credit", 2021(b)
Form 68-2, "Application for In-service Training Credit for College Courses", 2021(2)
This material may be inspected, copied, or obtained, subject to applicable copyright law, at the Department of Criminal Justice Training, 4449 Kit Carson DriveHISTORY: (11 Ky.R. 1543; Am. 1777; eff. 5-14-1985; 16 Ky.R. 1984; 2413; eff. 5-13-1990; 29 Ky.R. 1336; 1777; eff. 1-16-2003; 30 Ky.R. 2576; 8-26-2004; 41 Ky.R. 327; 747; eff. 10-31-2014; 48 Ky.R. 976, 2050; eff. 4-5-2022.)
FILED WITH LRC: December 9, 2021
CONTACT PERSON: Deaidra Douglas, Assistant General Counsel, Justice and Public Safety Cabinet, Department of Criminal Justice Training, 4449 Kit Carson Drive, Richmond, Kentucky 40475, phone (859) 622-8229, email deaidra.douglas@ky.gov.